GWR company land
company land is freely available to residents for leisure purposes. This
does not include any activity that involves placing objects on the land
or erecting a structure.
From time to time, residents may want to use company land adjacent to
their property in conjunction with building work or property
maintenance. If this is the case
then the resident must seek permission. Unauthorised
use of company land is regarded as trespass.
If the company permits such use then there is a fixed charge of £50 per
month plus reinstatement costs. The reinstatement costs will be waived
if the resident restores the said land to its original condition.
The above charge applies for small areas of land immediately
adjacent to the residentís property. The charge may be higher if a
larger plot is required.
above applies to residents only. Use of company land by non-residents is
by negotiation and will be considered on a case-by-case basis.
on Garden Wood houses
company has received an increasing number of enquiries from residents
selling houses on Garden Wood. If
the house has had an extension added, solicitors are demanding proof
that the company gave its approval. This seems to stem from a clause in
the deeds that states that approval is required. It is our understanding
that this approval should come from the original developers who are no
longer in existence. There is also
a clause in our articles of association that states that residents
should request approval for extensions from Garden Wood Resident Co Ltd.
If you require such approval then submit details of the building
work/extension for approval. We
do not require full plans but a site plan and a description of the work
is useful. The company charges an administration fee of £25.
As a company we will not pursue anyone that does not have approval but
residents may find they have problems if they sell their property.
that local authority planning permission, building regulation and other
regulatory permissions may also be required.
Wood Resident Co Ltd Tree Policy
When Garden Wood estate was built, the
developers planted many new trees to supplement the existing ones. These
have now matured and the estate is well endowed with trees large and
small. There are no plans to plant any more although requests from
residents for new trees will be considered.
The company is committed to maintain
existing trees and ensure that the estate remains a 'Garden Wood'. Many
of the trees are now quite large and the maintenance costs are
increasing. It would be possible to spend significant amounts of money
on tree maintenance but the directors try to keep residents' maintenance
charges low so an annual budget is allocated for tree work.
The company cuts back and prunes trees
within its budgetary constraints but does not remove trees unless they
are dead, there is a safety issue or they are causing significant
problems. Occasionally residents request a tree to be removed. Such
requests will be considered but are unlikely to be granted unless there
is a clear safety issue.
If the company has no option but to
remove a tree then we do not generally consult or advise local
residents. If there is an option then we will try to contact residents
living close to the area of the tree.
Where residents request/insist that the
company removes a tree because they believe it is causing or may cause
damage to their property, the company reserves the right to ask the
resident to produce a report from a professional to confirm that this is
the case. The cost of obtaining this report shall be borne by the
It is recognised that removing a tree
can aggravate structural damage through heave or root shrinkage. If the
company does remove a tree at a resident's request then the company will
not accept responsibility for any subsequent damage. (January 2013)
£5 per annum
maintenance fee increase agreed at 2011 GWR Annual General Meeting
Following the AGM on the 28 July 2011
it was shown how the Garden Wood estate maintenance costs have been
rising since we introduced the standing order of £35 and cheque £40 in
It was approved unanimously by all
residents attended the meeting that the maintenance fee for 2012, with
great reluctance, has to be raised to the following:
Standing order: £40
Direct cheque or cash: £45
Late payment after 31 December:
PLEASE NOTE THIS IS FROM 2012.
All those who are paying by standing
order are requested to ask their bank to revise the standing order to
£40 from next year.
Chairman, G.W. Resident Company Limited
selling a house on Garden Wood
Wood is a private estate. Although the roads and footpaths are
maintained by WSCC, the community areas are owned and maintained by
Garden Wood Residents Co Ltd. The company was set up for the sole
purpose of maintaining the estate. All homeowners are allocated 10
shares in the company. The company is a non profit making organisation
run by residents for residents. The
details of this arrangement are set out in the deeds of all the houses
on Garden Wood Estate.
maintain the estate, an annual maintenance charge is payable.
This charge is set by the directors of the company.
The directors try to keep this charge to a minimum whilst still
maintaining the estate to a reasonable standard.
you sell a house on Garden Wood you should advise your solicitor and the
buyer of the maintenance charges and the share certificate arrangement.
Your solicitor will then apportion the charges and arrange the transfer
of the shares. The maintenance charges are paid yearly in arrears and
must be paid before the end of December. They are paid in arrears so an
outgoing homeowner could owe up to the whole year's charges, depending
on the time of year the sale is completed.
you buy a house on Garden Wood you should be advised of the maintenance
charges and shares via your solicitor. Even if the vendor has neglected
to advise the solicitor, this should have been evident from the deeds.
The vendor should ensure that the maintenance charges have been
apportioned. Your solicitor should contact the Garden Wood Resident
Company's solicitor to arrange the transfer of the shares into your name
and the issue of a new share certificate. Note that homeowners who pay
the maintenance charge by standing order pay a slightly reduced charge
which reflects the reduced cost to the company. Standing order mandates
are available from the company secretary.
company's solicitor is Mayo Wynne Baxter.
company's official address and that of our solicitors is:
43-45 Cantalupe Road, East
, RH19 3BL.
company can be contacted by email to email@example.com or by letter
to the company's office.
maintenance charges are mandatory as attested to in the deeds of all
Garden Wood properties. All refusals to pay are pursued through the
small claims court and will result in a county court judgement.
The offender will have to pay court costs as well as the
maintenance charges and will get a bad credit rating as a result of the
county court judgement. The
company regrets the need for such action but non-pursuance would result
in increased charges to the vast majority who pay on time.